Could you use more hours in your day? I hear you. Even with my best intentions and planning, there is always something that comes up. My kid will get sick or I will lose all my mojo and want to veg on the sofa watching Queer Eye. Both can happen at any time and with no notice.
This is why I put some plans into place to cut down on some of the repetitive tasks I found myself doing. Your systems might look a bit different than mine but this is definitely a start in reclaiming your time back. Automation tools are the way forward and the best way to utilize the limited time you have. Trust me.
Automation, scheduling and batch processing are all different ways of creating systems to do your work in blocks of time so that you are able to focus on other things. While they all sound the same, they are all quite different. Using them together is key and where the magic happens.
Different Types of Automating
This is when you do the work once and then it just keeps on replaying over and over again based on rules you have put into place. You basically have become a wizard. You do the work once and then the app/software takes care of it for you every other time. Welcome to the future. We have cookies.
This is best for very frequent, repetitive, and generic tasks. You do them over and over again. Even if they only take one or two minutes at a time, you’re doing them several times per day or week. You do them the exact same way every time…or close to it. It’s bland. It’s mundane. It’s generic.
If both of those describe a task pretty well, it’s not worth your time long-term. Put some time in now and save more time later. Anything that can be fully automated, should be.
Some examples of great tasks to automate would be promoting blog posts more than once, sending customer/client template emails, auto-filtering your inbox, sending confirmation emails, adding email subscribers to a welcome sequence, etc.
I schedule and batch a few different areas of my business, and I’m always exploring more options as well. My main areas are social media, emails, and finances.
When you schedule work, you’re completing the work for a task before that task actually happens. Basically, doing something in advance and setting it up to run later. Scheduling is best for tasks that have inconvenient timing. Scheduling is great for social media posts, invoices to clients and email marketing messages.
Scheduling is like automation’s cousin. You’re completing the work for each task, but changing the time. They’re things that you still need to set up and oversee, but you can control when that work gets dripped out to the right place.
Batch processing means that everything is done at one time to cut back on repetitive tasks and scheduling means that you take the time to schedule tasks to be done for you. The most common way most biz owners use scheduling is by batching tasks. Things like scheduling a week’s worth of social media posts at once, setting up an email newsletter the night before or writing a reply to a client at 3 am but schedule it for 8 am so you look normal for once.
The Love Child
Now, there’s one more way to save time that I haven’t mentioned yet. Because it just combines the all this stuff. Some tasks can be mostly – but not completely – automated. They’re pretty repetitive and generic but do need some amount of manual work from you each time.
Examples like customizing & sending email templates and using blog post templates for recurring posts.
When I first created this post off of a Live I did in my facebook group, it was freaking huge and so I have decided to make this into two separate blog posts here on the Renegade site. To find out what exactly I am automating and with what tools to boss my biz, go visit Part Deux here.